South Dakota Board of Pharmacy Minutes from December 6, 2013 Meeting

Friday, December 6, 2013, 9:00 A.M.
Avera Prairie Center Building - Presentation Room; 1000 E. 23rd St., Sioux Falls, SD 

 

Members Present: Lisa Rave, Jeff Nielsen, Diane Dady, and Lenny Petrik

Staff Present: Executive Director Randy Jones; PDMP Director Kari Shanard-Koenders; Inspectors Gary Karel; and Senior Secretary Rita Schulz
Others Present: Andrea Darr, Avera ePharmacy; Sue Schaefer, SD Pharmacist’s Association; Dennis Hedge, SDSU College of Pharmacy; Lora VanDyke, Pharmacy Specialties, Inc.; Scott Setzepfandt, Genentech; Bill Ladwig, Lewis Drug; and Tom Johnson, Avera McKennan Pharmacy

Present by Phone: Arlene Ham-Burr (Board Member) and Paula Stotz (Staff Member)

                                                           

The meeting was called to order by Lisa Rave at 9:00 a.m. with introductions of Board members, staff, and others in attendance.

A. Minutes 

Jeff Nielsen moved for approval of the September 12^th, 2013 meeting minutes.  Seconded by Diane Dady.  Motion carried. 

B. Financial Report 

The Board Financial Report was reviewed and approved.  Executive Director Randy Jones provided an overview and highlighted remaining balance.  

The status of salaries in the PDMP program due to the government shut-down was discussed along with additional information needed to acquire grant funds awarded.  

C. Staff Reports

1.	Employee Update:
	Director Jones requested the minutes reflect the passing of inspector Ron Johnson on October 25th.   A brief conversation was held in regards to the open position which will be discussed at a future Board meeting.
2.	Inspector Reports
	Inspector:  Gary Karel
	Education to PICs on the following: HIPAA – New Guidelines Electronic Retention of Health Records Sterile Compounding – working with the various facilities to remodel pharmacies to conduct compounding for hazardous drugs (chemo) and nonhazardous drugs.  New pharmacies at Avera Sacred Heart and SDHSC in Yankton. Reinforce CS record keeping.  Encourage annual audits.  Lewis is conducting six-month audits. AMDD – working with PIC to have on file Board of Pharmacy approval letter. Discussion introduced by Bill Ladwig was held on spot inventory checks, cameras, and other security precautions in pharmacies.  Also discussed was Medicaid D and prescription storage.
	Inspector:  Paula Stotz
	Encouraged audits be completed more often and noted her inspections reflected items noted in Gary’s report.
	PDMP Report:  Kari Shanard– Koenders-PDMP Director
	Education letters were mailed out.  An education letter is a letter sent to prescribers and dispensers who met criteria of a patient being prescribed or dispensed to over a course of 90 days.  Letters will go out in January, April, July, and October.  Discussion was held on method of payments.  Also, discussion was held on DCI contacts for pharmacies and this information will be made available.
3.	Statistical Reports
	Licensing activities were reviewed and discussion followed.

 

D. Approvals – 60% now have automation and this number will increase.  Kessler’s Pharmacy and Medicine Shoppe Advanced Care now have letter reflecting approvals but approvals had been in place for some time.

1. 2. 3. 4. 5.

Regional Health; AMDD Revised Kessler’s Pharmacy; Aberdeen – AMDD* Regional Outpatient Pharmacy; Rapid City – AMDD Revised         Medicine Shoppe Advanced Care; Rapid City – AMDD* Randall Pharmacy; Redfield – Credit Return of Unit Dose

 

E. Variances – 3:1 ratio variances are increasing.  Discussion was held on this ratio and further discussion will be put on Board’s future agenda.

1. 2. 3. 4.

Wal-Mart; Brookings  - 3:1 Technician Ratio Hy-Vee (S. Minn); Sioux Falls – 3:1 Technician Ratio Omnicare; Sioux Falls – 3:1 Technician Ratio Wal-Mart; Spearfish – 3:1 Technician Ration (renewal)

 

F. Complaints, Investigations, Disciplinary Actions, Loss / Theft Reports – Explanation of Complaint was provided and followed by discussion.

1. 2. 3. 4. 5. 6. 7. 8.

Medicap Pharmacy; Rapid City – Complaint Wal-Mart Pharmacy; Rapid City – Compliant          Haisch Pharmacy; Canton – Complaint Family Pharmacy (Clinic); Mobridge – Loss / Theft Family Pharmacy (Downtown); Mobridge – Loss / Theft Hy-Vee Pharmacy; Watertown – Loss / Theft Murdy Pharmacy; Aberdeen – Loss / Theft Omnicare; Loss/Theft